This Privacy Policy applies to current and former readers, authors, reviewers, editors, speakers, delegates, exhibitors, sponsors, committee members, visitors, and other customers who access our website or use our products and services. It also extends to our project partners and associated organizations.
Protecting your personal information is one of our highest priorities. As an organization responsible for processing personal data, we comply with applicable data protection laws and ensure that all information is handled securely, transparently, and responsibly. We provide individuals whose data we process with information about our data practices and their rights.
The information we collect and process may include details of conference speakers, committee members, delegates, authors, reviewers, editors, exhibitors, and subscribers to our publishing services. We may also process personal information such as your name, postal address, email address, telephone number, correspondence with us, portrait photograph, curriculum vitae (CV), biography, affiliation, and other details required for conference participation or publication services.
You are only required to provide personal information that is necessary for account registration, conference participation, publication submission, or payment processing. We do not require sensitive personal information to access our services. If you voluntarily choose to include sensitive information in your profile, you acknowledge that such information may be visible where your profile is publicly displayed.
We use your personal information to manage registrations, process payments, communicate important conference updates, provide publication services, respond to inquiries, improve our services, and send information related to scientific events, research topics, publications, newsletters, and future conferences. We may contact you via email, telephone, or mobile number according to your communication preferences.
We respect your privacy and do not sell, rent, or trade your personal information to third parties. We may share aggregated, anonymous statistical information with business partners, affiliates, sponsors, or advertisers for legitimate analytical purposes. Following the conference, sponsors or exhibitors may receive an electronic attendee list containing only basic professional information such as participant name, email address, company, or university affiliation where applicable.
You have the right to access, update, correct, restrict, object to, or request deletion of your personal data, subject to applicable legal requirements. You may also request data portability where applicable. Personal information retained by us may have been provided directly by you or generated through your interaction with our services.
We collect and process personal information only where we have a lawful basis to do so. These lawful bases include your consent, the performance of contractual obligations, compliance with legal requirements, and our legitimate interests in providing conference and publication services.
Our website may use cookies and similar technologies to improve your browsing experience, remember user preferences, analyze website performance, and enhance our services. You may choose to disable cookies through your browser settings; however, doing so may affect the functionality of certain features of our website.
We implement appropriate administrative, technical, and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, misuse, or destruction. These safeguards include secure data storage, controlled access, and regular monitoring of our systems. Anonymous or inappropriate communications that violate our policies may be investigated and addressed through appropriate legal or administrative action.
We may revise or update this Privacy Policy periodically to reflect changes in legal requirements or our business practices. Any updates will be posted on our website and will become effective upon publication. We encourage you to review this page regularly to stay informed about how we protect your information.
If you have any questions, concerns, or requests regarding this Privacy Policy or the processing of your personal information, please contact us at contact@polaratom.com. We will make every effort to respond to your inquiry promptly and, where applicable, no later than one month after receiving your request.